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Everything in ALLI Recon lives inside a workspace. One workspace is one set of books, so an accounting firm keeps one workspace per client, and a seller usually needs just one. The top bar takes you to Workspaces, the Audit log (every change, recorded), and Team.

1. Open Workspaces and pick a workspace, or create one with New workspace.
2. Inside a workspace, move through the navigation: Overview, Reconcile (with Recognition, Marketplace payouts, Courier COD, Website payouts, Ad spend, and Orders), Reports (with Summary, By product, By category, and Usage), Export, and Setup (with Connections, Chart of accounts, Products, Workspace settings, and Access).
3. Follow the Getting started checklist on the workspace overview. It tracks each setup step and links you straight to it.

Xero is where your journals end up. Connect it once per workspace and ALLI Recon can post your reviewed payouts straight to your books. No re-typing, no copy-paste, no late-night encoding.

1. Open your workspace, then open Setup and choose Connections.
2. In the Xero section, click Connect to Xero and approve access in Xero.
3. You return to ALLI Recon automatically. The card shows Connected and pulls in your chart of accounts.
4. Added an account in Xero later? Click Refresh from Xero to make it mappable.

The mapping is your safety net. It tells ALLI Recon exactly which Xero account each kind of line posts to, and nothing can post until the required accounts are mapped. Five minutes here saves hours of cleanup later.

1. Open Setup, then Chart of accounts, and click Account mapping.
2. Map the three Special accounts first: Bank / clearing for the net deposit, Suspense for unclassified lines, and Reconciliation variance for the rounding plug. These are required for every payout.
3. Map the optional groups you use: COD Clearing for COD, Product COGS, Inbound freight COGS, and Inventory for COGS, and COD Receivable and COD Remittance Loss for shortfalls.
4. Click Save mapping. The banner reads Ready to post when everything needed is mapped.

Connect your Lazada seller account and your settlement payouts flow in on their own, every day. There is a backfill too: pull in months of past payouts so your books start complete, with no gaps.

1. In Setup, choose Connections, find the Lazada section, and click Connect to Lazada.
2. Log in and approve access on Lazada. You return to ALLI Recon automatically.
3. To pull history, use Import payout history: pick a Start date and End date (up to 12 months per range) and click Import payouts.
4. Need the latest settlements right now? Click Sync now. Results appear under Recent imports.

Every payout is checked line by line against the cash that actually landed. ALLI Recon proposes the journal and shows you the variance, but you stay in control: nothing posts to Xero without a human clicking approve, unless you switch on scheduled posting for that workspace. Scheduled posting is off by default, covers marketplace payouts only, and skips anything with a reconciliation error, an unresolved variance, or an unmapped account.

1. Open Marketplace payouts (under Reconcile) and click a payout with the Pending review status.
2. Check the verdict band at the top: Net deposit, Calculated from lines, and Variance. It reads Balanced when the numbers tie.
3. Review the Payout breakdown lines and the proposed journal below them. The journal heading names your connected ledger: Proposed Xero journal on a Xero workspace, Proposed QuickBooks journal on a QuickBooks workspace, and Proposed journal on a Sheets workspace.
4. Click Approve & post and confirm. The panel shows Posted to Xero with the journal ID when done.

COD is where money goes missing quietly. Upload the courier's own remittance report and ALLI Recon reads it with a mapping you confirm once per courier, checks whatever the file lets it check row by row, says plainly what it could not check, totals what should reach your bank, and compares that against the deposit you actually received. Any variance is surfaced right away. When the tie is clean, one click posts the journals to Xero: revenue per delivery date, then the remittance with every courier fee named.

1. Add your courier once: open Setup, choose Connections, then use Add courier under Couriers.
2. In Courier COD (under Reconcile), use Upload courier report and pick the courier's remittance export (.xlsx or .csv). The first file from a courier opens its mapping: every column with real samples, what ALLI Recon proposes to read it as, which rows count as collected parcels, and what the file cannot say. Correct it, Check this file, then Use this mapping. J&T Express reads with a built in mapping.
3. Review the preview of parcels and totals. It says which mapping read the file and whether the fees were proved from the file's own rate and VAT columns or taken on the courier's word. Then click Confirm & ingest.
4. Open the report and read the tie: gross COD collected, each fee the courier deducted, and the Derived net that should have reached your bank.
5. Use Record deposit and enter the amount exactly as it appears on your bank statement. A clean tie says so plainly; any variance is shown with its direction and amount.
6. When the tie is clean, click the post button, which names your connected ledger: Post to Xero on a Xero workspace and Post to QuickBooks on a QuickBooks workspace. ALLI Recon posts one delivery journal per delivery date and then the remittance journal against your deposit. A report whose deposit does not match its derived net can still post, but first you decide how to treat the difference (a receivable the courier owes back, a write-off, or a bank charge). The treatment you choose is named on the journal.

Keeps what each order contained. A connected Lazada store pulls its orders in automatically each day, and you can upload your own order export as well. This is what makes COGS possible: marketplace statements carry no quantities and courier reports carry no SKUs, so your order lines supply both. It never changes your revenue, and it doubles as a per-order check against what your settlements and courier reports say each order was worth.

1. Open Reconcile and choose Orders.
2. With a connected Lazada store, recent orders arrive on their own. Click Sync now to fetch the latest without waiting for the daily sync.
3. To upload instead, click Download template and fill one row per product line: Order Number, SKU, Quantity, Line Amount. Then choose the file and click Import CSV.
4. For a single order, use Add one order, enter its lines, and click Save order.
5. Review Needs a look below the upload: it lists orders whose amounts do not agree with the settlement, orders with no settlement yet, and orders settled on both channels.

Add what each SKU costs you, and ALLI Recon computes your cost of goods sold per payout. Product cost plus inbound freight makes the landed cost, and that is what posts. Real margins, not guesswork.

1. Open Setup and choose Products.
2. Use Add a cost for one SKU, or Import from CSV with the Download template file for many at once.
3. Click a SKU to see its full cost history and update its cost, or set its Category on the row for the By Category report.
4. On a payout, the Cost of goods sold panel shows the computed COGS. Click Post COGS to record it in Xero.
5. On a courier report, COGS posts separately from the sales journals: open the report and click Post COGS in its Cost of goods sold section. One journal per report, dated the last delivery date.

Selling on your own site through Stripe or PayMongo? Upload the settlement file and those payouts go through the same careful review and posting flow as everything else. One process for all your channels.

1. Open Website payouts (under Reconcile) and click Connect source, giving the source a label you will recognize.
2. In Upload a website payout, enter the date, reference, and Net deposit (₱), attach the settlement CSV, and click Upload & reconcile.
3. Click Review payout and continue exactly like any other payout.

Your plan, trial, and invoices live under Settings. Invoices are issued to you at the end of each period; you can download each one as a PDF for your records and settle an issued invoice online with Pay now, which opens a secure checkout run by our payment provider.

1. Open Billing from the trial banner or your settings to see your plan status and invoices, with Download PDF beside each issued invoice.
2. Press Pay now on an issued invoice, then Open the payment page to pay by QR Ph, GCash, Maya, GrabPay or ShopeePay. The page confirms by itself once your payment lands, and a confirmation email follows. Owners and managers can pay.
3. Keep your Billing details (registered name, TIN, address, VAT status) current under your organization settings, so your invoices carry the right information.

You can ask ALLI Recon for a second step at sign in: your password, and then a number from an authenticator app on your phone. It means a stolen password on its own is not enough to reach your books.

1. Open Account in the bar at the top, find Sign-in security, then choose Show me the code.
2. Scan the square code with an authenticator app on your phone. Any app works, including Google Authenticator, 1Password and Authy. If you cannot scan it, type the line of letters underneath into the app instead.
3. Type the number your app shows and choose Turn on the second factor. From then on, signing in asks for that number after your password.